Accounting Guide Archives

February 20, 2026February 21, 2026Accounting Guide, Airbnb Bookkeeping

The Essential Weekly Bookkeeping Checklist for Properties on Airbnb

Operating Airbnb listings isn’t a hobby — it’s a business that demands disciplined, weekly financial oversight. This comprehensive bookkeeping checklist walks short-term rental operators through reservation reconciliation, occupancy tax tracking, contractor expense allocation, payroll processing, accounts payable and receivable management, cash flow forecasting, and KPI review. Designed to create rhythm, accuracy, and control, this guide helps Airbnb investors maintain clean books, protect profitability, and build scalable, audit-ready operations.

February 9, 2026February 9, 2026Accounting Guide, Airbnb Bookkeeping, Uncategorized

How to Reconcile Airbnb Payouts in Xero

Airbnb payouts rarely reflect your true earnings. Learn how to break down each reservation, properly categorize every line item, and simplify reconciliation in Xero—especially with Tallybreeze automating the entire process.

February 6, 2026February 6, 2026Accounting Guide, Bookkeeping

How to Handle Advanced Guest Deposits in QuickBooks Online

Learn how to handle advanced guest deposits in QuickBooks Online correctly. Understand deferred revenue, proper accrual accounting, and how Tallybreeze automates deposit tracking and revenue recognition to keep your financials accurate and audit-ready.

February 5, 2026February 6, 2026Accounting Guide, Guesty Bookkeeping

How to Reconcile Guesty Payouts in QuickBooks Online

Guesty payouts reflect net deposits—not true revenue—because fees, refunds, and taxes are deducted before funds reach your bank. Recording only the deposit can misstate your financials and create audit risks. This guide explains how to properly reconcile Guesty payouts in QuickBooks Online and how Tallybreeze automates the process to keep your books accurate and audit-ready.

November 12, 2025November 26, 2025Accounting Guide, Airbnb Bookkeeping

QuickBooks for Guesty: Property Management without Trust Accounting

For short-term rentals, many jurisdictions do not require licensing or strict trust accounting rules for managing short-term stays on behalf of owners. In this guide, we present an alternative accounting method for those in vacation rental property management who do not use a trust account.

November 11, 2025November 26, 2025Accounting Guide, Bookkeeping

QuickBooks for Guesty: Trust Accounting for Property Managers

This guide is a comprehensive method of accounting for those who need to follow thorough accounting guidelines due to state or local requirements around trust accounts. The trust account itself is delegated by a bank or financial institution for (usually) licensed property managers or real estate brokers to collect funds on behalf of property owners.

November 10, 2025November 26, 2025Accounting Guide, Bookkeeping

QuickBooks for Guesty: Rental Arbitrage Accounting

Rental Arbitrage is a business model where an operator rents a property from an owner on a master lease and subleases said property to guests on Airbnb, Vrbo or their own Guesty direct booking website. This business model thrives in markets where vacation rental short-term income potential is higher than local long-term rental prices.

November 9, 2025November 26, 2025Accounting Guide, Bookkeeping

QuickBooks for Guesty: Investment Property Accounting

A vacation rental investment property is a business model in which an operator purchases a property and lists it on platforms such as Airbnb, VRBO or their own direct-booking website, with the goal of building equity more quickly than with a traditional long-term rental. This model is especially effective in markets where short-term rental income potential significantly exceeds local long-term rental rates.

November 8, 2025November 26, 2025Accounting Guide, Bookkeeping

Vacation Rental Cost Accounting and Chart of Accounts to Consider

How to account for vacation rental costs for owners and operators across various business models. We’ve compiled a list of the most common expenses involved in running a vacation rental business. Included is a sample chart of accounts that you can use to set up QuickBooks for your vacation rental operation.

November 7, 2025December 16, 2025Vrbo Bookkeeping

Accounting for Vrbo: A Comprehensive Guide with Bookkeeping Templates

An in-depth discussion about Vrbo accounting and bookkeeping using popular accounting software, QuickBooks. Accordingly, we provide chart of account templates, show how to properly classify transactions, discuss financial reporting, vacation rental taxes and overview how to automate vacation rental bookkeeping. We link to various business models, including property managers, property owners, co-hosts and arbitrage operators.

November 5, 2025November 26, 2025Vrbo Quickbooks Templates

QuickBooks for Vrbo: Property Management without Trust Accounting

A method of accounting for those using QuickBooks to manage properties on Vrbo who do not use a trust account. Rather than using a trust account, all funds are directly collected from Vrbo and declared as income by the property management company. From there, a portion is paid out to owners as a direct cost.

November 4, 2025November 26, 2025Vrbo Quickbooks Templates

QuickBooks for Vrbo: Co-Host Accounting

A guide for Vrbo Co-Host accounting and automation in QuickBooks for those Co-Hosts who receive their revenue from the property owner. Chart of accounts and example monthly owner statements included.

November 3, 2025November 26, 2025Vrbo Quickbooks Templates

QuickBooks for Vrbo: Rental Arbitrage Accounting

This accounting guide is for operators running Vrbo rental-arbitrage listings using QuickBooks. In this business model, you rent a property from an owner under a master lease and then sublease it to guests on Vrbo. Because profitability depends on accurate financial tracking, this guide will help you set up and streamline your accounting workflows to support a well-run and scalable operation.

November 2, 2025November 26, 2025Vrbo Quickbooks Templates

QuickBooks for Vrbo: Investment Property Accounting

This guide walks Vrbo investment property owners through setting up accurate revenue accounting in QuickBooks, from using a tailored chart of accounts to automating reservations with Tallybreeze. Learn how to streamline workflows, handle taxes, and generate meaningful reports to track the performance of each property.

October 29, 2025December 16, 2025Airbnb Bookkeeping

Accounting for Airbnb: A Comprehensive Guide with Bookkeeping Templates

An in-depth discussion about Airbnb accounting and bookkeeping using popular accounting software, QuickBooks Online & Xero. Accordingly, we provide chart of account templates, show how to properly classify transactions, discuss financial reporting, Airbnb taxes and overview how to automate Airbnb bookkeeping. We link to various business models, including property managers, property owners, co-hosts and arbitrage operators.

Airbnb Property Management Accounting in Xero

October 28, 2025November 26, 2025Airbnb Xero Templates

Xero for Airbnb Listings: Property Management without Trust Accounting

An accounting method in Xero for property managers handling Airbnb listings without a trust account. All funds are collected directly from Airbnb and recorded as income by the property management company, with the owner’s share paid out as a direct cost.

October 27, 2025November 26, 2025Airbnb Xero Templates

Xero for Airbnb Listings: Trust Accounting for Property Managers

A Xero guide to automate trust accounting for property managers of Airbnb listings. This guide is a comprehensive method of accounting for those who need to follow thorough accounting guidelines due to state or local requirements around trust accounts.

October 26, 2025November 26, 2025Airbnb Xero Templates

Xero for Airbnb Listings: Co-Host Accounting

This guide walks you through how to set up and automate Airbnb Co-Host accounting in Xero. You’ll learn how the Co-Host business model works, how to use a tailored chart of accounts, how to automate invoice creation with Tallybreeze, and how to manage owner payments and monthly reporting with accuracy and ease.

October 25, 2025November 26, 2025Airbnb Xero Templates

Xero for Airbnb Listings: Rental Arbitrage Accounting

This guide walks you through how to properly set up, manage, and automate Airbnb Arbitrage accounting in Xero. You’ll learn how the business model works, how to use a tailored chart of accounts, how to automate reservation syncing with Tallybreeze, and how to run accurate reports that help you scale with confidence.

October 24, 2025November 26, 2025Airbnb Xero Templates

Xero for Airbnb Listings: Investment Property Accounting

This comprehensive guide walks Airbnb property investors through setting up accounting in Xero, from chart of accounts configuration to automating reservations. Learn how to streamline workflows, manage taxes, and generate clear monthly reports for each property.

October 23, 2025November 26, 2025Airbnb Quickbooks Templates

QuickBooks for Airbnb Listings: Property Management without Trust Accounting

This guide explains property management accounting in QuickBooks for Airbnb listings – without using a trust account. You’ll learn how to set up a streamlined chart of accounts, automate Airbnb revenue processing with Tallybreeze, handle owner payouts, manage taxes, and generate monthly reports. If your jurisdiction doesn’t require trust accounting, this simplified method provides an efficient and transparent way to run your property management accounting.

October 21, 2025November 26, 2025Airbnb Quickbooks Templates

QuickBooks for Airbnb Listings: Co-Host Accounting

Co-Hosting on Airbnb can be a profitable business if your accounting system is set up correctly. This guide walks you through how to streamline and automate Airbnb Co-Host accounting using QuickBooks, including setting up a chart of accounts, creating automated workflows with Tallybreeze, and managing owner payments with clarity and accuracy. Whether you’re new to Co-Hosting or refining your existing process, this guide provides the structure you need to stay organized and compliant.

October 20, 2025November 26, 2025Airbnb Quickbooks Templates

QuickBooks for Airbnb Listings: Rental Arbitrage Accounting

Rental arbitrage on Airbnb can be highly profitable, but success depends on accurate, efficient accounting. This guide shows you how to set up and automate Airbnb income tracking in QuickBooks—using the right chart of accounts, reservation workflows, and Tallybreeze automation tools.

October 19, 2025November 26, 2025Airbnb Quickbooks Templates

QuickBooks for Airbnb Listings: Investment Property Accounting

If you own investment properties on Airbnb and use QuickBooks, understanding how to properly record and automate your Airbnb income is essential. This guide breaks down everything you need—from chart of accounts setup to automated revenue workflows—so you can manage your portfolio with clarity and confidence.